Building on the success of the earlier timetabling competitions, the Integrated Healthcare Timetabling Competition 2024 intends to stimulate research focusing on the challenges of integrated optimization problems. The competition will officially begin 1st September 2024, and will run until 31 March 2025. The award ceremony will take place during EURO 2025 on 22-25 June 2025 in Leeds (UK).

The considered optimization problem integrates three critical problems in healthcare: surgical case planning, patient admission scheduling and nurse-to-room assignment. The complete problem description and an overview of the competition's rules can be found here.

The top three competitors will receive a cash prize (€1100 for first, €700 for second, €400 for third), as well as one free registration to the EURO 2025 conference. An additional prize of €200 is awarded for the best participant that uses only open-source software. There is no limitation on the size of the competing teams.

Dates

• September 1, 2024
  • Competition start
  • Public dataset is available
• March 1, 2025
  • Submission of best solutions for the public instances
• April 1, 2025 March 7,2025
  • Announcement of the five finalists
  • Request of the finalists' code
  • Start of the evaluation on the hidden dataset
• May 1, 2025 March 28, 2025
  • Announcement of results to the finalists
• June 22-25, 2025
  • Award ceremony at EURO 2025

Submission

Participants should submit the following by 1 March 2025 AoE (strict deadline) to the competition email:

1. A file (txt or PDF) containing the name of the team, its participants with their affiliations, the email of the contact person, and a description of the search method and the tools used. The style (formal or informal) and the length (a few lines or several pages) of the description are free.
2. A table (csv, xlsx, or odt) with two columns: name of the instance and total score. If no feasible solution has been found for an instance, replace the score with the symbol '-'.
3. A compressed file (zip, 7x, or tar) with a folder with all the solutions. The name of the files should be sol_i01.json, ..., sol_i30.json

The email subject line should start with [IHTC-2024-Submission] and include the name of your team.

In case of multiple submissions by the same team, only the last one will be considered (please refrain from sending many submissions, and try to send directly the final version). No submission will be accepted after the deadline.

At this stage, we do not require the source code, but please be ready to provide it (with suitable instructions) for possible verification. The code will be requested only to the finalists and will be treated as confidential.

Conferences

A dedicated session on IHTC-2024 will take place within the Automated Timetabling stream at EURO 2025 in Leeds (22–25 June). The session is open to anyone who has worked on any aspect of solving the IHTC problem. Participants are welcome to submit an abstract and present their work, regardless of whether they reached the final or even successfully submitted their solutions within the IHTC-2024 deadline.

The deadline for abstract submission to EURO 2025 is March 8th (for more details, visit the call for abstracts page). For submissions to the IHTC-2024 session, please use the code: dbd431da

We will also have a dedicated session at ORAHS 2025 in Trondheim (6–11 July). In this case, the deadline for abstract submission is April 7th, 2025 (for more details, visit the submissions page). For submissions to the IHTC-2024 session, please use the code: 31b39881.

Instances

Instances are provided in JSON format with the fixed structure that is described in detail in the specification document. Each instance is contained in a single file. We provide a public dataset composed of 30 instances, named i01, … i30, with a scheduling period ranging from 2 to 4 weeks, and a number of patients ranging from about 50 to about 500. In addition, we provide 10 test instances, test01, … test10 for testing and debugging purposes. For the test dataset, we also provide a solution for each specific instance.

Test dataset

The test dataset can be downloaded here. Solutions for these instances can be found here.

Public dataset

Validator

The validator that certifies the quality of a given solution is provided as a C++ source code and should be compiled using, for example, the GNU compiler g++. The compilation requires that file json.hpp (available here) is in the path. The validator receives as command line parameters the instance and the solution files, as shown in the following example:

./IHTP_Validator.exe toy.json sol-toy.json

To get additional details on constraint violations and individual objectives, the keyword verbose can be added as a third parameter.

Participants

We are pleased to share that 32 teams submitted their solvers to the IHTC-2024 competition. We would like to thank all participating teams for their contributions.

After collecting and validating the results, we are pleased to announce the finalists (listed in alphabetical order):

Additionally, we acknowledge some of the other teams (listed in alphabetical order) that submitted their work within the deadline:

File formats

Problem instance files

The problem instances are provided as json files. A small toy example can be found here. The header section in each file specifies general information such the total number of days in the scheduling period, the number of different nurse skill_levels, the list of types of daily shifts shift_types, the enumeration of different age_groups considered in the scheduling and the instance-specific weight set.

		
		"days": 7,
		"skill_levels": 3,
		"shift_types": [
			"early",
			"late",
			"night"
		],
		"age_groups": [
			"infant",
			"adult",
			"elderly"
		],
		"weights": {
			"room_mixed_age": 5,
			"room_nurse_skill": 1,
			"continuity_of_care": 1,
			"nurse_eccessive_workload": 1,
			"open_operating_theater": 50,
			"surgeon_transfer": 5,
			"patient_delay": 10,
			"unscheduled_optional": 300
		},
		...		
		

The next section presents the list of occupants, each characterized by a unique id along with their gender group and age_group as well as the duration of their stay length_of_stay. Two arrays indicate the workload_produced, and the skill_level_required for each shift of their stay. Additionally, each occupant is linked to a room_id, specifying their assigned room.

		"occupants": [
			{
				"id": "a0",
				"gender": "A",
				"age_group": "elderly",
				"length_of_stay": 2,
				"workload_produced": [2, 1, 1, 2, 3, 2],
				"skill_level_required": [1, 2, 0, 0, 0, 0],
				"room_id": "r21"
			},
			...
		]
		

Each patient, as per occupant, is identified by an id, assigned a gender group, an age_group, and their length_of_stay in the hospital. Information regarding the workload_produced, and the skill_level_required for each shift of their stay is also provided.

The patient section includes additional details pertaining to scheduled surgeries. The mandatory field denotes whether a patient is required to be scheduled must be scheduled within the given period, while surgery_release_day indicates the earliest day for surgery (and hospital admission). For mandatory patients, the field surgery_due_day signifies the latest possible surgery date, while optional patients do not have this attribute. Further surgery details include the surgery_duration (in minutes) and the pre-assigned surgeon (surgeon_id).

Additionally, each patient is accompanied by a list of incompatible_room_ids which specifies all the rooms the patient cannot be assigned to.

		"patients": [
			{
				"id": "p5",
				"mandatory": true,
				"gender": "A",
				"age_group": "adult",
				"length_of_stay": 2,
				"surgery_release_day": 1,
				"surgery_due_day": 4,
				"surgery_duration": 30,
				"surgeon_id": "s0",
				"incompatible_room_ids": [
					r1"
				],
				"workload_produced": [3, 2, 1, 1, 1, 1],
				"skill_level_required": [0, 2, 0, 2, 1, 0]
			}
			...
		 ]
		

The nurses section comprises a list of individual nurses, each with their unique identifier id, skill_level, and the list of their working shifts. Each working shift includes the day of the shift, the shift type (shift), and the maximum workload max_load allowed for that shift.

		"nurses": [
			{
				"id": "n00",
				"skill_level": 0,
				"working_shifts": [
					{
						"day": 0,
						"shift": "early",
						"max_load": 10
					},
					{
						"day": 1,
						"shift": "night",
						"max_load": 5
					},
					...
				]
			},
			...
		]
		

Each surgeon has an id and a max_surgery_time list specifying their availability (in minutes) on each day of the scheduling period. Similarly, each operating theater is identified by an id accompanied by an availability list indicating the theater’s availability (in minutes) for each day of the scheduling period. Finally, to each room is associated an id and a capacity (constant during the entire scheduling period).

		"surgeons": [
			{
				"id": "s0",
				"max_surgery_time": [0, 360, 0, 600, 480, 0, 0, 600]
			},
			...
		  ],
		"operating_theaters": [
			{
				"id": "t0",
				"availability": [0, 600, 720, 600, 600, 720, 720]
			},
			...
		],
		"rooms": [
			{
				"id": "r0",
				"capacity": 2
			},
		   ...
		]
		

Solution files

The solution file format is divided into two sections: one about patients and one about nurses. A small toy example can be found here.

The patient section comprises of the list of admitted patients. For each admitted patient it’s necessary to state their id their admission_day as well as the ids representing the room and operating theater they have been assigned to. Non-admitted patients can be either omitted from the solution or be present with the syntax "admission_day": "none".

The nurse section should contain the list of assignments for each nurse. Each assignment should include the day and shift of the working shift and the list of rooms covered by the nurse. If no rooms are covered, the assignment may be omitted or the list of rooms may be empty. If a nurse does not cover any rooms in any of their work shifts, they can be omitted completely.

		{
			"patients": [
				{
					"id": "p00",
					"admission_day": 4,
					"room": "r3",
					"operating_theater": "t0"
				},
				{
					"id": "p02",
					"admission_day": "none"
				},
				...
			],
			"nurses": [
				{
					"id": "n00",
					"assignments": [
						{
							"day": 0,
							"shift": "early",
							"rooms": ["r1", "r4"]
						},
						{
							"day": 1,
							"shift": "night",
							"rooms": ["r4", "r5"]
						},
						{
							"day": 2,
							"shift": "night",
							"rooms": []
						},
						...
					]
				},
				...
			]
		}
		

Organizers

The organization team consists of the following people:

• Sara Ceschia (University of Udine)
• Roberto Maria Rosati (University of Udine)
• Andrea Schaerf (University of Udine)
• Pieter Smet (KU Leuven)
• Greet Vanden Berghe (KU Leuven)
• Eugenia Zanazzo (University of Udine)

Sponsors

The competition is supported by the following organizations:

Contact

For any questions or comments, please contact us the organizers using this email address.